Communication Guidelines

Percy Priest PTO Internal Communications Guidelines

All PTO communications MUST BE APPROVED by the Principal and PTO. Please send any information that is to be distributed school-wide to all three approval contacts:

1. Hailey Hirst, PTO Co-Pres. for Fundraising and Membership, Hailey.hirst@att.net
2. Leslie Hudson, PTO Co-Pres. for Policy and Planning, bethrandal@comcast.net
3. Debbie Settles, PTO Communications Co-chair, deborah.settles@gmail.com

When your request has been prepared for distribution, we will copy you as it sent to Principal Melinda Williams (melinda.williams@mnps.org) for final approval.

EBLAST NEWSLETTER
All eblast newsletter submissions are to be sent to the 3 approval contacts via email and they will distribute to Angela Haglund, PTO Newsletter and Email Service Chair (angela.haglund@gmail.com). Requests must be submitted no later than Wednesday at noon (preferably Mon. or Tues. if you need writing or editing help). Newsletter articles & blasts will be published upon Principal and PTO approval. PTO Communications Chair will coordinate publication.

WEBSITE
All submissions for blast and newsletter that are appropriate website content will automatically be added to the website. Requests for additional web content should be emailed to the 3 approval contacts and will be posted upon Principal and PTO approval. PTO Communications Chair will send approved content to PTO Webmaster, Lyn Hoyt (lyn.hoyt@gmail.com) who will post it on the website.

FLYERS
All flyers for the Friday Folders are to be sent to the 3 approval contacts via email using the Flyer Distribution Form. This form can be completed electronically and sent via email. If a document cannot be emailed, hard copies of the flyer and distribution form should be placed in the PTO Flyer folder on the PTO shelf in the office. Please notify Debbie Settles (deborah.settles@gmail.com) that the copies have been submitted for approval. FLYERS must be received no later than Wednesday at noon and will be distributed upon Principal and PTO approval. PTO Communications Chair will coordinate distribution of approved flyers.

PRINTED MATERIAL
Requests for materials to be printed outside of the PPE workroom (i.e. banners, brochures, etc.) must be sent to the 3 approval contacts up to 3 months in advance. Timelines and budgets may apply. Materials may be printed upon Principal and PTO approval. PTO Communications Chair will coordinate printing.