Communication Guidelines
We are updating the Communications Procedures for 2010-2011
Please know we are going paperless at PPE. Only hardship hard copy will be supplied for PTO correspondence. Official forms from MNPS required to be sent by hard copy will be sent home along with any PTO forms that require you must fill them out. We are also going to set up a sticker system for Friday folders to help designate a sibling paper receiver in order to reduce duplicate copies for necessary paper correspondence.
Look for more "rules" to come.
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Percy Priest PTO Internal Communications Guidelines
2009-2010
Communication guidelines, including approval requirements, submission processes and deadlines for Friday Folder Flyers, Eblasts and this Website.
All PTO communications MUST BE APPROVED by the Principal and PTO.
Please send any information that is to be distributed
school-wide to the following approval contacts:
Angie Howard, PTO Co-Pres. for Fundraising & Membership,
angiephoward@att.net, 385-8183
Lyn Hoyt, PTO Communications Chair
lynhoytppe@yahoo.com, 218-2608
When your request has been prepared for distribution, we will copy you as it sent to Principal Melinda Williams (melinda.williams@mnps.org) for final approval.
NEWSLETTER & EMAIL BLASTS
All newsletter submissions are to be sent to the 2 approval contacts via email and they will distribute to EnaShea Kohler, PTO Newsletter and Email Service Chair (enashea@thekohlers.us). Requests must be submitted no later than Wednesday at noon (preferably Mon. or Tues. if you need writing or editing help). Newsletter articles & blasts will be published upon Principal and PTO approval. PTO Communications Chair will coordinate publication.
WEBSITE
All submissions for blast and newsletter that are appropriate website content will automatically be added to the website. The new PTO and MNPS websites set to launch in late 2009 will be very content flexible and changeable. Requests for additional web content should be emailed to the 2 approval contacts and will be posted upon Principal and PTO approval. PTO Communications Chair will send approved content to PTO Webmaster, Joleyn Smithing (jsmithing@comcast.net) who will post it on the website.
FLYERS
All flyers for the Friday Folders are to be sent to the 2 approval contacts via email using the Flyer Distribution Form. This form can be completed electronically and sent via email. If a document cannot be emailed, hard copies of the flyer and distribution form should be placed in the PTO Flyer folder on the PTO shelf in the office. Please notify Lyn Hoyt that the copies have been submitted for approval. FLYERS must be received no later than Wednesday at noon and will be distributed upon Principal and PTO approval. PTO Communications Chair will coordinate distribution of approved flyers.
PRINTED MATERIAL
Requests for materials to be printed outside of the PPE workroom (i.e. banners, brochures, etc.) must be sent to the 2 approval contacts up to 3 months in advance. Timelines and budgets may apply. Materials may be printed upon Principal and PTO approval. PTO Communications Chair will coordinate printing.
Any questions? Please contact Lyn Hoyt at 218-2608. Feel free to download and review this PTO Communication Guidelines document to help you most effectively communicate with school parents regarding committee activities and other relevant information that may benefit PPE families.
File downloads:
